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Circular logo for Cooinda Search Fire & Security Recruitment featuring a stylized flame above wavy lines, with text surrounding the image.

Privacy Policy

Privacy Policy and Collection Statement – Cooinda Search

 

Effective Date: 7th January 2025

Last Updated: 16th March 2026

 

1.  About this Policy

Cooinda Search respects your right to privacy and is committed to protecting your personal information. This Privacy Policy and Collection Statement explains how we collect, use, disclose, and manage your personal information in accordance with the Privacy Act 1S88 (Cth) and the Australian Privacy Principles (APPs).

 

In this policy, “Cooinda Search” means Cooinda Recruitment Pty Ltd as trustee for the C.M Taylor Family Trust, trading as Cooinda Search, ABN 46 870 369 143 based in Western Australia and operating throughout Australia.

 

By submitting your personal information to us, you consent to it being handled as set out in this Privacy Policy and Collection Statement.

 

2.  What Information We Collect

We collect personal and sensitive information that is reasonably necessary for our business functions as a recruitment and search consultancy.

 

Personal information may include:

  • your name, address, email, and contact details;
  • date of birth;
  • employment history, qualifications, skills, and work preferences;
  • resumes, cover letters, and other documents you submit;
  • interview notes and test results;
  • referee details and feedback;
  • opinions about your work performance (e.g., references);
  • details of incidents, complaints, or workplace accidents;
  • right-to-work documentation and identification information;

 

Sensitive information may include:

  • health or medical information;
  • criminal record or background checks;
  • membership of professional or trade associations or unions;
  • disability information;
  • other information that may be relevant to work health and safety or job suitability; Sensitive information will only be collected with your consent or where authorised by

 

3.  How We Collect Personal Information

We may collect your personal information directly from you when you:

  • submit an online application or register via our website;
  • send us your resume, cover letter, or enquiry;
  • participate in interviews, assessments, or reference checks;
  • communicate with us via phone, email, or social media;

 We may also collect information about you from third parties, including:

  • referees and previous employers;
  • competency, medical, or background check providers;
  • clients and prospective employers;
  • workplace accident reports;
  • publicly available sources such as LinkedIn or job boards;

 

If you do not provide the information we request, we may be limited in our ability to assess your suitability or place you in employment.

 

4.  Why We Collect and Use Personal Information

Your personal and sensitive information may be used for purposes including:

  • assessing your suitability for employment opportunities;
  • communicating with you about potential roles;
  • submitting your details to clients or prospective employers (with your consent);
  • conducting reference checks and background screening;
  • managing performance feedback and placements;
  • identifying training or development needs;
  • handling workplace complaints, investigations, or rehabilitation processes;
  • complying with legal, regulatory, or insurance requirements;
  • internal business operations, payroll, and record keeping;
  • notifying you of opportunities, events, or updates (you may opt out at any time); We will not collect or use personal information for the purpose of unlawful

5.  Disclosure of Personal Information

We may disclose your personal or sensitive information to:

  • clients and prospective employers;
  • your nominated referees;
  • background or medical testing providers;
  • our insurers or legal advisors;
  • professional associations or registration bodies;
  • workers compensation or occupational health authorities;
  • contractors and service providers (e.g., IT, payroll, or data hosting);
  • a parent, guardian, or next of kin where consent is required or notification is appropriate;
  • government authorities or regulators where required or authorised by law;

 

If you apply for or are placed in a role located outside Australia, your information may be transferred to employers or partners in that country. By submitting your details, you consent to such disclosures.

We do not sell personal information to third parties.

 

6.  Storage, Security and Retention

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure.

 

Information may be stored electronically in secure databases, protected by passwords and encryption, or in locked physical files.

 

When personal information is no longer required for the purpose for which it was collected (and we are not legally required to retain it), it will be securely destroyed or de-identified.

 

Some data may be held or processed using cloud-based systems located outside Australia. Where this occurs, we take reasonable steps to ensure your information remains protected and handled in accordance with the APPs.

 

7.  Access and Correction

You may request access to personal information we hold about you and request that it be corrected if inaccurate, incomplete, or out of date.

 

To make a request, please contact us using the details below. We will respond within a reasonable timeframe. In some cases, we may need to verify your identity or may be unable to provide access due to legal restrictions (in which case we will explain why).

 

8.  Cookies and Website Data

Our website may use cookies and similar technologies to enhance user experience and analyse website traffic. You can adjust your browser settings to disable cookies if you prefer.

 

We may also collect non-identifying data such as IP addresses, device types, or browsing behaviour for analytics or security purposes.

 

G. Your Rights as a Candidate

As a recruitment agency, we are bound by additional industry standards. We will:

  • not charge you a fee for finding or attempting to find you employment;
  • not engage in misleading or deceptive conduct;
  • only advertise genuine positions;
  • not knowingly provide false or misleading information about any role;

 

If you believe Cooinda Search has acted inappropriately, you may contact the Department of Consumer Protection (WA) or the Office of the Australian Information Commissioner (OAIC).

 

10. Consent

By submitting your personal information, you consent to Cooinda Search collecting, using, and disclosing your information in accordance with this Privacy Policy and Collection Statement.

 

You may withdraw consent at any time by contacting us, although this may limit our ability to provide recruitment services to you.

 

11. Complaints or Enquiries

If you have questions, concerns, or complaints about how we handle your personal information, please contact:

Cooinda Search: Email: sheryl@cooindasearch.com | Phone: 0452 541 491

 

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) via www.oaic.gov.au.